Complete control over print, copy, scan and fax

PaperCut MF is a simple to install, easy to navigate print management software that gives businesses control over their print fleet.

PaperCut MF is a dynamic software, suitable for companies of any size, with a cross-platform and vendor-neutral approach to technology and device support. PaperCut’ is are currently in use in over 50,000 sites worldwide and translated into 20 languages, making PaperCut MF a product you can trust:

Key benefits

Track all MFDs / Printers
Any networked printer can be installed with the software, enabling businesses to keep tighter control over all of their daily printing.

Secure print release
Built with layers of security protection, all printing is routed to a secure print queue pending authentication from the user.

Control and report use
With over 80 report available, reports address all areas ranging from detailed page logs to summaries by user, department, device or environmental impact.

Enforce Print Policy
Clear rules which can be managed by the organisation enforce smart printing by checking a user is printing in the most efficient way - or if they even need to print the document at all.

Minimise Waste
Documents will sit in the print queue until released by the user at the machine, this eliminates print wastage where documents are left uncollected on machines.

Enable BYOD Printing
Creating a seamless transition between field and office no matter the operating system, their location, the file format or the brand of printer PaperCut MF can manage it.

Intuitive & Easy to use

PaperCut MF is regarded as the simplest system of its type to deploy and manage. System administrators have full access to administration and configuration via a familiar web interface. It offers:

  • User directory (eg. Active Directory and others) integration and automatic user account creation
  • Secure print release and Find-Me printing
  • Administrator dashboard with real-time status updates
  • Print Archiving: Review job content visually
  • Optional client and account billing
  • Ability to encourage responsible use via popup notifications

Web Based Administration

PaperCut MF provides “out of the box” browser-based administration access from any network location enabling centralized management of every user and device. Web technologies make cross-platform support easy as there is no need for additional software to be installed and no web server configuration.

A key feature of the administration interface is the dashboard tab – an easy-to-read single page view of the printing environment for administrators. The Dashboard page utilizes a number of gadgets to present key real time information such as system activity and status updates, along with trend information and statistics from past activity such as number of pages printed and environmental impact measures

Powerful Job Scripting

Advanced scripting can be used to define and finely tune your printing policy, and support your organization in eliminating waste and changing user behaviour.

With PaperCut you can:

  • Automatically route large jobs to detected high volume printers
  • Discourage printing of emails via popup print policy warnings
  • Convert jobs to grayscale and duplex
  • Discourage or disable colour printing by user group
  • Least cost routing (suggest more cost effective devices based on conditions)
  • Allow free printing (e.g. during class times)
  • Define action by job attribute, user / group, period of day, device feature / type.

Detailed Reporting

PaperCut includes over 80 one-click reports available for online viewing, printing or export. Reports address all areas ranging from detailed page logs to summaries by user, department, device or environmental impact. Administrators can create ad-hoc reports by applying filter conditions and reports can be emailed to specified people on a regular schedule.

‘Find-me’ Printing

PaperCut’s Find-Me printing feature enables users to print to a global virtual queue. Jobs are paused and only printed when the user releases the job at any compatible MFD/ printer:

  • Improved document security and convenience.
  • Reduce IT administrators need to manage multiple print drivers and queues for both workstations and notebooks.
  • Find-Me printing minimizes waste and has been shown to reduce printing output by up to 20% in busy office environments.
  • Support for multiple release methods ranging from auto release on authentication to active release job-by-job.

Print Archiving & Watermarking

PaperCut administrators can utilise these features to ensure users are answerable to their printing.

PaperCut’s Print Archiving empowers approved administrators to browse and review the content of print activity within their environment. Alongside the powerful tracking and reporting functionality built into PaperCut, this gives system administrators a wide range of auditing functions.

Watermarking can automatically add a username or other metadata to the bottom of every page e.g. to indicate the document owner. Watermarking may include a unique digital signature which allows you to track document origin to enhance security and encourage responsible printing

Secure Print Release

Today’s MFDs are smarter. They have touch screens and the ability to run software directly on the device’s panel. PaperCut leverage’s this technology to bring new features to each device.

One of the key features is user authentication – only allowing device access to authorized users. At the simplest level users can authenticate with network username and password via an onscreen keyboard. In addition many environments will implement ID card authentication. Card numbers can be extracted from your network’s user directory or a database (e.g. door access control system), alternatively users can self-associate their card on first-use.

Card types include magnetic stripe, proximity (HID, Mifare & Legic) and bar codes, and PaperCut supports many brands of USB card readers including RFIdeas, Elatec and OmniKey. Off the shelf standard USB and network card readers are available from leading suppliers. PaperCut have a global network of hardware experts (Authorized Solutions Centres) should you require technical assistance,

advice or onsite support of both software and hardware.

Solve mobile and BYOD printing

Managing printing is getting hard! As more and more mobile devices enter the market, people’s desire to print from these continues to increase. PaperCut has a range of simple solutions to allow users to print from whatever BYOD or mobile device at their disposal. No matter the operating system, their location, the file format or the brand of printer our solutions can manage it.

Our latest offering Mobility Print allows users to quickly discover and print to any printer, without requiring any assistance. It takes away the complexities when working across different platforms and devices, while still providing the benefits of PaperCut’s standard print charging/ accounting/quota process

Managing Quotas

Users can operate in either credit or debit, with defined account rules including how and how often an account is credited. Use network groups to define how additional quota/credit is assigned. Use network groups to define how additional quota/credit is assigned; for example, allow a specific group of users to accumulate their quota while others operate on a “use it or lose it” basis.

User Web Interface

End users have access to a set of web tools to track their own activity in real-time, query their account balances, and view their transactions – without the need for intervention from administrators. The end user interface is fully customizable, so you can design a look and feel to match your website or intranet pages. End users can easily manage their account balances and add credit via online and onsite methods

Pre-Paid / Top-Up Cards

PaperCut MF comes with a simple to implement voucher system for purchasing additional print credit. Administrators can print out a batch of single-use cards with a pre-defined value. Users redeem cards by entering the card’s unique code on a web page.

Payment Gateways

Give end users the ability to make payments into their PaperCut account using payment gateways. Payment gateways allow third party systems to connect to PaperCut in a supported manner. Common gateways include leading providers like PayPal and Authorize.Net which allow real-time online payments via credit card. PaperCut also supports closed or internal payment systems such as a main college funds account. Hardware gateways are available to support a range of cash loaders, self-service kiosks and bill and coin boxes. For hardware, please refer to a PaperCut MF Authorized Solution Centre.